Point Hope POA Application for Park Reservation — Point Hope Property Owners' Association

Park Reservations & Requests

Thank you for your interest regarding the use of our parks and common areas for an event. The Point Hope POA requires residents to complete the following form to reserve event space in the community’s common areas.

Our common areas include the field at First Light Park, Peggy’s Park and the Village Green adjacent to the Hub. Please note that your reservation is not considered a private event; others in the community would still be able to enjoy the area while you are having your event. For this reason, we suggest First Light Park to be the more optimal area for resident gatherings.

While there is no charge to use these spaces, please note that you will be required to follow the community’s rules and regulations for parks and open spaces, and fines and fees could be assessed to you should the POA have to do any cleanup or damage repair as a result of your function.

Our vision for residents is to enjoy the natural areas of Point Hope as much as possible, so we are excited that you are interested in recreational use! If you have any questions regarding this form please do not hesitate to reach out.

Application for Park Reservation

Name

First Name

Last Name

Phone

(###)

###

####

Address

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Requested Common Area

First Light Park

Village Green

Peggy's Park

Requested Date of Event

(If you are considering multiple dates, please list all proposed dates)

YYYY

Option #2

YYYY

Option #3

YYYY

Requested Time of Event

Hour

Minute

Second

Estimated Number of Guests

Parking: First Light Park

Please note that no parking is allowed at the Model Home parking lot. Please initial below that you understand and accept.

Parking: Village Green

Parking is available at the Hub, however, please avoid the spots specifically labeled for Hub Guests. Please initial below that you understand and accept:

EVENT LOGISTICS

Type of Event

Please include a description of your event below.

Do you plan to bring any rentals into the area?

Yes

If so, please provide the name of your rental company and order details:

Do you plan to use any tents other than pop-up tents?

Yes

Tent Order Approval: Please initial below that you understand and accept the following:

Tent Rental Orders must be provided to the POA:

Tent Placement

Rented Tents placement must be approved by the POA:

Tent Anchoring

Rented Tents must be anchored by water ballasts - no staking:

Restrooms: Please be aware that there are no public restrooms located at either location.

Rented restrooms are permitted but must be approved by the POA. Please initial below that you understand and accept:

Electricity

There are a limited amount of electrical outlets at each location. The Community Manager can make you aware of these locations. It is your responsibility to make sure these are sufficient for your needs. Please initial below that you understand and accept:

Generator

If a sufficient amount of power is not available, you are able to bring in a generator:

Water

There are no water hookups in either location:

Kids Games/Activities

Please list any activities taking place:

Certain activities are prohibited by our insurance carrier as they are a liability for the Association as well as the host of the event. These include: Jump Castles - Inflatables - Water Slides - Live Animals

Please initial below that you understand and accept:

Catering/Bar Service: If applicable, your catering and/or bar service vendors must provide a certificate of insurance to the POA. Please initial below that you understand and accept:

Certificates must be provided within 30 days of the event:

Insurance

Entities must list POA as an additional insured on their insurance as well - please ask the POA manager for specific details on this process:

DIGITAL SIGNATURE

The below signed person/organization will:

Be responsible for any losses, injuries or damages to a person or property which may occur while using or in control of said premises. In consideration for the use of the premises, agree to indemnify, save and hold harmless the Point Hope entities, from any and all claims connected with, in whole or part, by act of omission of said person/organization or any person admitted to the premises by the below person/organization. Assume full responsibility for the conduct of all persons admitted to the premises. Understand that depending on the nature and size of the event, additional information and requirements may apply.